Are you a project manager? If yes, then you might be wondering whether to use a Gantt chart or a Burndown chart. Say no more because Takethiscourse gets your thoughts every time. In the Agile world, some project managers find Gantt charts too hard to use, whilst others find it convenient to print out a massive printout of the Gantt chart per week and put it on display during team meetings. Whereas Burndown Charts ruling agile projects, indicate the amount of work that needs to be done to finish the project and how this estimate shifts. Let’s break the ice about Burndown vs Gantt Chart, which are popular in agile organizations to track project progress.
In this blog, we will look at two essential project planning tools- Burndown vs Gantt Chart, as well as their benefits and drawbacks, active comparison, how you use them and eventually debunking the myth of which one is better. Let’s break the ice about Gantt Charts vs Burndown Charts, which are popular in agile organizations to track project progress.
- What exactly is a Burndown chart?
- How to use a Burndown Chart?
- What Exactly Is a Gantt Chart?
- How to use a Gantt Chart?
- Benefits to using a Burndown Chart
- Drawbacks to using a Burndown Chart
- Benefits to using a Gantt Chart
- Drawbacks to using a Gantt Chart
- Burndown Vs Gantt Chart-who won the battle?
- Final Thoughts
What exactly is a Burndown Chart?
A burndown chart is less complex than a Gantt chart. Jira is a popular project management platform that delivers these charts. Specifically, project managers employ a burndown chart to create and update the progress of any project instead of being overly descriptive and quickly communicates an aggregate figure. A burndown chart checks two distinct variables to calculate how much time is left on a certain project.
Specifically, the quantity of work required to accomplish the project and the amount of time needed to do the work. The graph then allows you to quickly and easily view the answers to these questions.
How to use a Burndown Chart?
The burndown chart will be an excellent match to some of the other types of performance charts that you might construct. Using this style of bar chart, you can determine whether your project is on pace to be able to hit the deadline or not. The burndown chart shows a pictorial representation of how much work needed to be done when you started, what you’ve done, and what you still need to do. You might also be interested in Project Manager Jobs Market Trends.
As a project manager, you’ll be responsible for totaling figures and plotting them on the Burndown Chart. Then estimate a trend line after numerous plots on the chart. From here you can estimate the project’s expected completion date by drawing such a trend line onto the chart and seeing where it intersects the horizontal axis.
What Exactly Is a Gantt Chart?
A Gantt chart is a bar chart that depicts the project timelines or tasks that have been scheduled. This graph does more than just monitor task durations and deadlines. As a project management tool, it will aid you in the planning and scheduling of projects of all sizes, simplifying challenging tasks. A Gantt chart allows you to keep track of tasks, dependencies including every completed step, and who is in charge of the effort. Take a look at the example below:
Using Gantt chart software, users can develop a work breakdown structure, schedule tasks for members of the team, watch project performance along the way, or drag & move timelines to rapidly alter your project plan.
How to use a Gantt Chart?
A Gantt chart’s fundamental premise is to outline which projects can be completed in sequence, that must be completed successively. When you’ll combine this with the available resources, you’ll investigate the trade-off across scope as well as cost and project timelines. To develop a chart, you must first know all of the individual activities that must be completed to finish the project. The project manager may see the impact on the finish date by adding more information or lowering the scope with a primary focus on the critical components.
Benefits to using a Burndown Chart
If you opt to work with burndown charts, you will uncover several advantages. The trick is to ensure you’re utilizing tools correctly and commencing them upfront in your iterations or projects. Let’s dig in:
- Monitor Progress: Among the first factors that you’ll notice about this style of the chart is that the statistics are instantly apparent. You don’t have to look for much of anything, and you don’t have to stare at the chart for a lengthy period. This Burndown Chart instantly communicates an aggregate figure of where the team is in the project by sketching such a trend line onto the chart and seeing where it cuts the horizontal axis. It also demonstrates how accurate the team is in estimating. you can also check out Project Manager Salary Statistics.
- When and how: A burndown chart is an excellent way to keep your project up to date when analyzing complex charts or systems. Because it is simple to learn and understand, and you can read it rapidly as the velocity will be used to estimate the project’s finish date while also demonstrating the team’s ability to execute work. If the project manager notices upslopes in the chart regularly, it indicates that the team’s projections need improvement.
Drawbacks to using a Burndown Chart
There are some fantastic possibilities with burndown charts, though there are a few things you should be aware of. The drawbacks will assist you in determining whether a burndown chart is the best option for your team and projects.
- Required firm planning: Carefully design your sprint in order to gain an accurate picture of how much time and work you have leftover. If you overestimate the sprint, you’ll find it difficult to stay on track. Unlike Gantt Charts, Burndown Charts do not assist a workforce in understanding the interconnectedness between tasks and the impact that prolonging one activity could have on next.
- Overlooks the Backlog: It is your job to enter everything into the chart and ensuring that almost everything runs correctly. For instance, if you do not pay attention to the backlog of tasks or do not timely enter the backlog of tasks, you may likely wind up with an erroneous chart.
Benefits to using a Gantt Chart
When you deal with Gantt charts, you gain a variety of benefits. Simply try to use the indicated tool correctly by implementing them effectively in your projects. Let’s get started
- Display milestones: A Gantt Chart, Microsoft Project’s most common planning software, displays milestones to identify when critical points in the project have been hit. These are typically shown as black diamonds. Gantt Charts are typically created using project management software. By illustrating the tasks to be done, ordering of the tasks, the start, and end date through displaying milestones, Gantt charts show all the key events and how it’s done.
- Leverage and communicate the schedule: A Gantt chart can quickly calculate the impact of changing one aspect of the plan, such as delaying the start of one task or reducing the number of resources, on another aspect of the plan, such as the project’s end date, for clear visuals for stakeholders and participants. This particular chart explains what work needs to be done on a project and which resources are assigned to accomplish each task.
Drawbacks to using a Gantt Chart
There are a few things to look for in addition to wonderful potential with Gantt charts. The drawbacks will help you decide whether a Gantt chart is the safest alternative or not:
- Overly complex: Gantt Charts are extremely hard to use, thus you may choose the Burndown Chart, as it is much easier to use. When there are too many dependencies and activities, it is preferable to create a clear and basic plan that illustrates the essential work packages in simple patterns rather than a plan that is so detailed with minimum impression. While this kind of chart is rapid to come up with and update, Gantt charts lack the detail needed to assist project managers manage and coordinate their activities.
- Less accurate & communicative: Gantt charts illustrate the orbital period of a task but do not convey how many workers may be expected to accomplish it. With plenty of depth into the future in Gantt charts created by project managers, this chart is not feasible as comprehensive forecasts are improbable to be correct. It will result in too elaborate diagrams that will take longer to update and maintain.
Burndown Vs Gantt Chart-who won the battle?
After taking a thorough look at all the factors, we conclude that using both charts is the ideal technique. What you need to do is:
“develop the first project plan in order to understand dependencies and task ordering in a Gantt chart & subsequently the Burndown Chart can be used to measure progress throughout the project”.
Project teams are frequently required to plan tasks and manage resources across diverse projects and teams. As a response, it’s vital to ensure that your Gantt or Burndown charts can support resource utilization, work scheduling, and project planning across programs. Take our suggestion and work in a set time frame with beneficial efforts- the overall start and completion plannings will get you anywhere you want to go.